Registration Instructions


Veterans Memorial Community Choice Credit Union Convention Center
March 15-16, 2018
Des Moines, Iowa

***You must register for the conference prior to making your hotel reservation through the online housing system. Pre-registration closes at 4:30 pm on Friday, February 23. Hotel room blocks close at 4:30 pm on Friday, February 9.

The 2018 County Day at the Capitol will be held in conjunction with the Spring Conference. Please note this when making your hotel accommodations. A limited number of rooms will be available on the evening of Tuesday, March 13.

Please pre-register for the ISAC Spring Conference! This greatly helps the ISAC staff to plan accordingly for conference meals and materials. And it saves your county money! Please note that your name badge is REQUIRED for ALL conference events.

Conference attire is business casual dress. Please remember that meeting room temperatures do not feel the same for everyone. You may want to bring a sweater or jacket should the meeting room temperature be too cool for you. Please feel free to dress casually for Friday’s events.

Registration questions? Contact Katie Cook at kcook@iowacounties.org or 515.244.7181.
Hotel questions? Contact Kelsey Sebern at ksebern@iowacounties.org or 515.244.7181.

Registration Information

Here are the key details to remember when registering and making hotel reservations for the Spring Conference. This registration process includes both your conference registration through the ISAC website and your hotel accommodations through the online housing system. Thanks in advance for your understanding in these registration requirements, which are beneficial and fair in giving all conference attendees an equal opportunity to reserve the hotel room of their choice.

  1. Before you are able to reserve a hotel room, you must register for the 2018 ISAC Spring Conference. Registration will open on Wednesday, January 3 for conference registrations and at 8:30 am on January 10 for hotels. Tutorial on how to get registered in the system and register for a meeting.
  2. After registering for the Spring Conference on the ISAC website, you will receive an email confirmation from ISAC. This email will include: confirmation of conference registration; instructions and a link to reserve your hotel room through the Meetingmax Online Housing System (the link will become active at 8:30 am on January 10); and a 10-digit ISAC ID which is mandatory for each individual hotel room. In addition to your 10-digit ISAC ID number, you will need a credit card to make your reservation. This credit card is to hold your room and will not be charged unless there is a cancellation fee.
  3. You may only reserve ONE hotel room per conference registration. This is a first come, first served registration system and the name on the reservation must match the name of the meeting registration. You are more than welcome to share a double room with another conference attendee. Please have only one of the two individuals who wants to share a room request a double room through online housing. If you are sharing a room please list all roommates in the online housing system. If you are registering more than one individual in your county, you will need to register and make each hotel reservation individually, but you may use the same credit card.
  4. In addition to the conference room block at the Des Moines Marriott Downtown ($133/night plus taxes), please take advantage of one of the three overflow conference hotels that will provide complimentary shuttle service to/from the convention center. To receive the special ISAC conference rates and services, all conference hotel accommodations must be reserved through the online housing system after registering for the conference and before Friday, February 9. Click here for conference hotel accommodations and more information.
  5. Please DO NOT call any of the ISAC conference hotels to book your hotel accommodations. Hotel room reservations made at ISAC conference hotels will NOT be valid if you call and reserve a room or reserve a room on a hotel website. You must go through the online housing system after registering for the conference to reserve a hotel room.
  6. After following the step-by-step hotel registration process through the Meetingmax Online Housing System, you will receive an acknowledgement email immediately from the Des Moines Housing Bureau. The acknowledgement email will contain your hotel location, room type/rate, arrival/departure date, credit card information, and change request link. This hotel reservation acknowledgement confirms your sleeping room for the conference, so please save this email. Within a week of registering for a hotel room the hotel (you selected and that is listed on your acknowledgement email) will send you a hotel confirmation number. Both the acknowledgement and confirmation emails will contain a change request link in case you should need to make any changes or cancellations to your reservation. Please make sure to read both emails to confirm your stay and to avoid any errors.

**If you did not receive an acknowledgement email from the Des Moines Housing Bureau within a business day of making your hotel reservation online, please check your spam folder. If it’s not in your spam folder, please contact Jayne at 800.451.2625 or 515.699.3446.

The ISAC conference room blocks will only be available until 4:30 pm on Friday, February 9. After this date, the ISAC conference room blocks will be closed and the special conference rates will be unavailable. Please make all changes or cancellations to your hotel accommodations prior to Thursday, March 8 through the change link request link in your email confirmation.

After Thursday, March 8 it is your responsibility to call the hotel directly if you decide to cancel or change your room reservation prior to or during the conference. The change request link will no longer be active through your acknowledgement email.  However, please remember that there is an ISAC Hotel Cancellation Policy, and it will be in effect for the 2018 ISAC Spring Conference. No cancellations will be accepted and no refunds will be given after Monday, February 12. If you choose to cancel your hotel reservation completely, you will be charged a cancellation fee, which is one night’s lodging plus taxes, to the credit card on file. Name changes on guest room reservations will be accepted. This policy was instituted by the ISAC Board of Directors on July 25, 2008.

Please book your conference hotel needs within the official conference room block. Staying at our contracted conference hotels is important to ISAC, to the destination where we are holding this meeting, and ultimately…even to YOU!

When you book a hotel room outside of the block a contracted hotel room goes unsold, and unfortunately, ISAC could be penalized with unnecessary hotel fees. In addition, the inability to prove the actual number of hotel rooms occupied weakens our negotiation power for future hotel rates. The Greater Des Moines CVB is funded based on its ability to fill the room night goals that have been contracted, which means that it does not have as much funding to provide the goods and services that assist ISAC in making our meeting a success. Please support ISAC by reserving your sleeping room at one of our official conference hotels. Think of it as securing our combined long term interests versus saving a few dollars today!

ISAC will assist in securing the hotel reservations for the following people: ISAC board of directors; ISAC past presidents; affiliate presidents; and individuals with disabilities.  For those individuals with disabilities, ISAC will require you to provide a medical note stating that you have a disability which requires you to stay at the conference hotel by 4:30 pm on Friday, February 9. Unfortunately, we will be unable to accommodate requests after that deadline. According to the ISAC Board of Directors policy, all other county officials are responsible for making their own room reservations.

 

For further questions contact Kelsey Sebern at ksebern@iowacounties.org or 515.244.7181.